Executive Assistant to the Vice President (Bangalore)

  

JOB DESCRIPTION

 

Executive Assistant to the Vice President (Bangalore)

 If interested please connect us through hr@crescendoglobalsolutions.com 

or

call us on 8445877801

 

Experience- Minimum 5 yrs.

Salary-         5 to 6 LPA.

Location-    Bangalore.

ADDRESS: KANAKPURA ROAD BANGALORE

 SUMMARY STATEMENT:

 

This is a  key role,  supporting the work of the company at the most senior level.

Reporting to the Vice President you will be required to:

  

Ø  Support the day to day work of the Vice President

Ø  Management team meetings

 

Ø  Service the board

 You will have access to confidential information, requiring absolute discretion at all times. It is a busy organization and therefore the ability to organize and prioritize tasks is a key requirement. You will have demonstrable experience of working at a similar level and proven administrative, secretarial and office skills. You will need to be able to plan, organize anticipate requirements well in advance to support the smooth running of the business.

 

You will be responsible for supporting all aspects of the Vice President’s work including appointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.

 

You will have excellent written and verbal communication skills and be experienced at dealing with a range of external stakeholders including ’ key client groups, with industry and business support at local, regional and national levels in addition to the board.

 

This role works across the organization to ensure that the company operates intelligently and strategically.

 

 

RELATIONSHIPS:

 

Reports to: Vice President

 Subordinate Staff: None

 External contacts: Clients, Partners and Associates

MAJOR RESPONSIBILITIES/DUTIES:

 Working with the Vice President:

 Applicants must be able to demonstrate understanding, experience and ability as follows:

 Essential

 Ø  You will have demonstrable experience of working in a similar role at a comparable level in a company.

Ø  Have an understanding of the requirements and implications of working as a Vice President.

 

Ø  IT literacy; experience of Word, Excel, PowerPoint, access database software etc.

Ø  Excellent administration and secretarial skills.

 

Ø  Excellent verbal and written communication skills.

Ø  Willing to travel.

Ø  Comprehensive administration duties in support of the Vice President, board and senior management team.

      Ø  Arranging travel and accommodation for the Vice President.

 

Ø  Day to day planning and organization of the Vice President’s diary.

Ø  Dealing with the Vice President’s post and correspondence.

 

Ø  Set up meetings and appointments, organizing venues and hospitality for visitors etc.

Ø  Take responsibility for the ordering of stationery and office supplies.

 

Ø  Service the board including the production of agendas, minutes and key papers.

Ø  Document minutes of all meetings as directed by the Vice President.

 

Ø  Undertake mailings and communication as directed by the Vice President.

Ø  Set up and maintain the integrated electronic and paper-based filing systems.

 

Ø  Work with the communications team to maintain and develop databases and mailing lists to ensure they are current and up to date at all times.

 

Ø  Play a key role in the formatting and presentation of corporate materials and documents.

 

Ø  Maintaining the company’s records including personnel files.

Ø  Any other duties appropriate to the post.