Process:
· Maintain Stock – Listing of items available, proper & safe stocking of material, breakable material to be kept covered and safe
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· Event Brief
· Recognition of material required for the event, ascertain the material available and identify the items to be purchased (as a parallel process, check the quality & quantity of the items available in order to ascertain the exact requirement), list the “to be procured material”, get it approved from the HOD, forward the requisition to accounts, approval by the accounts department, follow up with accounts dept. for procurement.
· After the purchase is complete, handover of items will be done by the purchase dept. To the head.
· Check the procured items for quality, quantity and damage in front of the purchase head; in case of damage at the time of procurement, it shall be the responsibility of the purchase dept. To deliver the material in best conditions to the Accessories Head otherwise, a suitable action shall be taken.
· Production at godown to be supervised in terms of quality, quantity, finish and timelines.
· Keep the management updated on regular intervals about the WIP
· Approval of the production by the Head Production
· List of challans to be made which shall consist of the details of the material to be taken to the site for the event execution.
· Ensure proper loading of the material going to the site.
· Ensure breakage-free transit of the material to the site.
· Ensure proper unloading at the site.
· Ensure proper site execution as per the design/theme and as briefed.
· Uninstallation at site
· Loading at site
· Ensure breakage-free transit back to the godown
· Unloading at godown
· Proper checking of the material brought back in terms of quality, quantity and breakage.
· Stocking of the material brought back from the site.
· A process checklist to be made which shall be completed by the HOD and then remarked by the Production Head
